Start by exploring the Senate and Position Snapshots to understand the different roles available and what each Senator does.

Senate

Senate Snapshot

Secretariat

President Snapshot
General Secretary Snapshot
Vice President Academic Snapshot
Vice President Activities & South-West Snapshot
Vice President Social Responsibility Snapshot
Vice President International Snapshot

Officer Positions

Undergraduate Officer Snapshot
Postgraduate Officer Snapshot
Social Officer Snapshot
Sports Officer Snapshot
South-West Officer Snapshot
Environmental Officer Snapshot
Equity Officer Snapshot
First Nations Officer Snapshot
International Officer Snapshot

Take some time to consider which position best matches your interests, experience and the student community you would like to represent.

Once you have identified a position you are interested in, read the Department Policies for the Department you wish to represent.

These policies will help you understand the purpose of the Department and your prospective responsibilities as a Senator.

Environmental Department Policy
Equity Department Policy
First Nations Department Policy
International Department Policy
Postgraduate Department Policy
Social Department Policy
Sports Department Policy
Undergraduate Department Policy
South Wet Department Policy

Read the full Position Description for the role you are interested in.

This will outline the responsibilities, expectations and requirements of the position.

President – Position Description
General Secretary – Position Description
Vice President Academic – Position Description
Vice President Activities & South-West – Position Description
Vice President Social Responsibility – Position Description
Vice President International – Position Description
Undergraduate Officer – Position Description
Postgraduate Officer – Position Description
Social Officer – Position Description
Sports Officer – Position Description
South-West Officer – Position Description
Environmental Officer – Position Description
Equity Officer – Position Description
First Nations Officer – Position Description
International Officer – Position Description

Before nominating, make sure you understand what is involved in being a Guild Senator.

Elected Senators will be required to attend Mandatory Training to enable you to fulfil your roles successfully.  These dates are set in advance and will be 1st, 2nd, 3rd, 4th, 7th, and 8th December.

Work and/or study commitments are not acceptable reasons for non-attendance.

Failure to attend will result in Honoraria not being paid.

Read the:

Guild Constitution

Returning Officer Guidelines
University Statute No. 11 – Student Guild
Student Guild Rules
Guild Election Procedures
Senate Code of Conduct
ECU Lands and Traffic By-Laws
Senate Transition Training Policy
Senate Office Bearer Engagement Policy
Honoraria Policy
Police Check Policy

These documents explain the responsibilities and requirements of Senators and the rules that apply to the election process.

Before completing your nomination, check that you meet the eligibility requirements below.

Eligibility to Nominate

In accordance with the Guild Constitution, nominations may be accepted from students who:

1. Are a Guild Member at the opening of nominations;
2. Attend an ECU campus in the State of Western Australia at the opening of nominations; and
3. Will be eighteen years of age or older as at the date of being elected as a Senator.

If you are unsure of your Guild membership status, you can check your service questions in SIMO at any time. Make sure the option to cancel your Guild membership is unchecked.

Candidate Disqualifications

A candidate will be ineligible for election to the Senate if they:

1. Have a red or purple enrolment status at the opening of nominations;
2. Are a full-time, part-time or casual Guild employee, or a full-time or part-time employee of the University, at the opening of nominations;
3. Are a former Senator who, at any time in the three years prior to the opening of nominations, was removed from office under the discipline process or had their position declared vacant in accordance with the Constitution or Statute;
4. Are disqualified from managing a corporation under the Corporations Act 2001 (Cth), or are disqualified from being a responsible person of a charity by the Australian Charities and Not-for-Profits Commission within the relevant period;
5. Are certified mentally unfit; or
6. Are disqualified due to any Act, statute, regulation, rule or by-law in force in Western Australia that applies to the Guild.

Additional position-specific eligibility requirements may apply. Please refer to the Guild Constitution and relevant Position Description before nominating.

Once you have confirmed that you are eligible to nominate, complete all required nomination documents.

Nomination Documents

2026 NP3 NOMINATION FORM

2026 FIT AND PROPER PERSON DECLARATION

2026 CANDIDATE OBLIGATIONS DECLARATION

2026 CANDIDATE CONSENT TO DISCLOSE

2026 ED4 GROUP AND AGENT REGISTRATION FORM (IF APPLICABLE)

ECU STUDENT CODE OF CONDUCT

Please make sure all required documents are completed accurately before submitting your nomination.

Your final step is to submit your completed nomination before nominations close.

Nominations open: Thursday 27 August 2026 at 7:00am
Nominations close: Thursday 17 September 2026 at 4:00pm

Completed Nomination Packs must be lodged with THE RETURNING OFFICER

By Post: Returning Officer, ECU Student Guild, WA Electoral Commission, Reply Paid 71295, PERTH WA 6001
By Email: NPro_ECUStudentGuild@elections.wa.gov.au
In Person: In a sealed envelope marked Attn: Returning Officer, to Building 34 – Room 215
Returning Officer Phone: 0475 957 120

The Returning Officer will confirm receipt of your nomination pack via email.

LATE NOMINATIONS WILL NOT BE ACCEPTED

Please ensure your nomination is complete and submitted before the deadline. Late or incomplete nominations, as well as changes to already submitted nominations, will not be accepted.

Ready to Nominate?

Work through each step above, complete your nomination documents and submit your nomination before 4:00pm on Thursday 17 September 2026.

Further information about the voting process, including what your ballot paper will look like, how to complete it and where to submit it, will be published ahead of polling.

Postal vote applications open: Thursday 17 September 2026

Application deadline: Monday 28 September 2026 (must be received by the end of the voting period)

APPLY FOR POSTAL VOTE HERE