Elections - Edith Cowan University Student Guild

The ECU Student Guild is the primary representative student organisation at ECU. It is run by students, for the benefit of students enrolled at ECU. The Guild organises events and activities, provides support services and assistance as well as many other benefits for its members. Student representatives are elected as members of the Guild Senate, which is the Guild’s governing body.

Nominations Information

The ECU Student Guild Senate General Elections are held annually to give students the opportunity to choose their representatives on the Guild Senate—the Guild’s governing body. Nominations are open to eligible Guild members, and once the nomination period closes, all ECU students can vote to elect their representatives. The full election schedule, candidate requirements, policies, guidelines, and reference documents are available below to ensure transparency and fairness throughout the process.

Nominations Closed

Successful Candidate lists are now available for viewing in the document below.

ECU Guild Candidate List 2025

Learn more about the candidates in the Election Broadsheet below.

Guild Election Broadsheet 2025

Campaigner Entitlements

The 2025 Guild elections are being run using in-person voting, not online voting as in recent years.

There will be one Polling Place located at each campus over the voting period.

The following arrangements will apply to candidates and registered campaigners.

Each Candidate will be entitled to enlist up to two students to campaign on their behalf.
Only one campaigner per candidate is permitted to actively campaign at any one time at any given campus.
The limitation of one campaigner includes the candidate themselves.
Campaigner names must be submitted by the candidate or Group Agent to the RO by 4.00pm on Monday 6^th October using a Campaigner Registration Form available on the election website.
Campaigners must attend the RO Meeting at 1.00pm on 9^th Oct to remain qualified as campaigners.
A candidate whose campaigner contravenes the campaigning rules may have their candidacy voided, can face suspension from campaigning or other penalties and as a result. Campaigners themselves are subject to suspension from campaigning or termination as a campaigner.

Campaigner Nomination Form 2025

How to Vote

Voting will take place in person at ECU Joondalup, Mount Lawley, and Bunbury campuses, with option available for postal voting*.

*ECU Sri Lanka students can vote by postal vote only.

Postal Vote – Important Information

Completed postal vote applications must be received by the Returning Officer not later than 12.00pm on Tuesday 7 October 2025.
Completed ballot papers must be received by the Returning Officer by the close of poll, 4.00pm Wednesday 15 October 2025 to be included in the count.

Download application here: Application for Postal Vote

Download document with all information and guidelines on the voting process here: ECU Guild Elections Information

Guild Senate Election Timetable

NOTICE OF ELECTIONS
Date	Event	Time (if specified)
Thursday 11 September	Notice of elections
Thursday 11 September	Nominations open	7.00am
Thursday 11 September	Begin to approve election materials for distribution
Thursday 18 September	ECU emails 2nd Notice of Elections to all students
Tuesday 30 September	Draft Election Management Plan
Tuesday 30 September	Election Officer Selection

CLOSE OF NOMINATIONS
Date	Event	Time (if specified)
Thursday 2 October	Close receipt of Election Statements & Candidate photos	4:00pm
	Close receipt of Group Registration forms	4:00pm
	Close Roll of Electors
	ECU provides RO with Final Roll of Electors
Friday 3 October	RO confirms validity of all nominations with ECU
Monday 6 October
	BP position draw by RO	11.00am
	Successful Nominations & BP positions made public
Tuesday 7 October	Publication of Election Broadsheet
Thursday 9 October	Election Meeting – All Candidates with RO	1.00pm

POLLING DAYS – ALL CAMPUSES
Date	Event	Time (if specified)
Monday 13 October	Voting – In Person	10.00am-4.00pm
Tuesday 14 October	Voting – In Person	10.00am-4.00pm
Wednesday 15 October	Voting – In Person	10.00am-4.00pm
Thursday 16 October	Ballot papers transferred to WAEC
Thursday 16 October	Official Count – conducted by WAEC
Friday 17 October
	Counting continues
	Result of Counts determined
	RO prepares notice – “Declaration of Poll”
Friday 17 October	Poll results published on website	3.00pm
Friday 24 October	Deadline for submission of complaints	3.00pm
Monday 27 October	Advice to NUS of results of NUS Delegate Election
Monday 8 December	Deadline for submission of RO’s Election Report

Candidate Qualifications

In accordance with the Guild Constitution, nominations may be accepted from students who:
1. are a Guild Member at the opening of nominations*
2. attend an ECU campus in the State of Western Australia at the opening of nominations; and
3. will be eighteen years of age or older as at the date of being elected as a Senator.
*If you are not sure of your Guild membership status and you wish to nominate, you can revisit your service questions in SIMO at any time to make sure that the box next to the option of cancelling your Guild membership is unchecked.

Candidate Disqualifications

A candidate will be ineligible for election to the Senate:
1) If their enrolment status is red or purple at the opening of nomination (11 September 2025);
2) Is a full time, part time or casual Guild Employee or a full time or part time employee of the University at the opening of nominations;
3) Is a former Senator who, at any time in the three (3) years prior to the opening of nominations, was removed from office under the discipline process or had their position declared vacant in accordance with the provisions of the Constitution or the Statute;
4) Is a person disqualified from managing a corporation under the Corporations Act 2001 (Cth), or is disqualified from being a responsible person of a charity by the Australian Charities and Not-for-Profits Commission within the twelve (12) months prior to the opening of nominations;
5) Is certified mentally unfit; or
6) Is disqualified due to any Act, statute, regulation, rule or by-law in force in the State of Western Australia over the Guild;
7) A Candidate for President must not have held the office of President respectively in the previous two consecutive years or part thereof.

Position Snapshots

Full position descriptions can be found below.

Duty Statements (Position Descriptions)

Click on the position below to read the full position descriptions:

Departmental Policies

Election Reference Documents

It is important you read and understand the election reference materials.

Still got questions about the ECU Guild Elections or nominations process? Please visit our FAQ page or contact the Returning Officer, Mr. Peter Zaikos at NPro_ECUStudentGuild@elections.wa.gov.au or call 0455 440 020.